I. Deutsche Welthungerhilfe e.V.

Friedrich-Ebert-Strasse 1

DE-53173 Bonn

Internet: eu.eu-supply.com/app/rfq/publicpurchase_docs.asp

II. INVITATION TO TENDER

[Groundwater Monitoring and Recharge Project in palika of Siraha Districtof Nepal]

Our Reference: [380234]

[Kathmandu], [18 Nov 2024].

Welthungerhilfe was established in 1962. It is today one of the largest private organizations working in the area of development cooperation and humanitarian aid in Germany. Non-profit-seeking, non-partisan and nondenominational. Donations from the population at large fund our work in Africa, Asia and Latin America. In addition, Welthungerhilfe receives grants from the Federal German Government, the European Union, USAID/OFDA, the United Nations and many others worldwide recognized donors. For its project in [Siraha District Nepal], funded by the [BMZ/VCA/WHH], WHH seeks potential and qualified bidders for the for the performance of the following consultancy serivce:

[To develop a robust monitoring network, it is crucial to first assess the overall hydrogeological status and identify the areas most in need of monitoring. This process involves selection of the most vulnerable areas and the most vulnerable aquifer layers, where groundwater is at the highest risk, and the least vulnerable areas, to establish a comprehensive understanding of groundwater dynamics across different conditions.]

Important Dates:

Newspaper publication date(s): [18 Nov 2024]

Intended date of posting of tender invitation through the www.eu-supply.com portal: [15 Nov 2024 through the www.eu-supply.com portal].

Deadline for the Submission of Bid: [2 Dec 2024, 5:00 PM Nepal Time].

Public opening of the technical and financial bids [3 Dec 2024, 2:00 PM Nepal Time] (Virtual)

Deadline for submission of inquiries/questions: [26 Nov 2024 5:00 PM Nepal time for submissions of tender inquires/questions}

The signing of the Contract with the selected company and communication to unsuccessful bidders should be provided not later than the [21 Dec 2024].

1. General remarks and special condition

 Interested bidders must be registered in Nepal and have a latest tax clearance certificate of 2080/81 or tax extension filing for the same.

 Besides, they must be in possession of qualified technical team able to perform the desired works perfectly and to the required technical standards.

2. Participation:

This tender is open to interested eligible companies, or individuals, legally registered in Nepal with proven experience for similar type of study in Nepal.

3. Language of bid:

The tender, all correspondence and documents related to the tender exchanged by the bidder and the Contracting Authority must be written in the language of the procedure, which is English.

4. Contradiction or errors in the bid documents:

If the bidder notices contradictions or errors in the bid document or specifications that are unclear, the bidder must clarify the issue by making queries before the set deadline for submission of inquiries/questions. The principle hereby agrees to clarify all queries to all interested bidders uponrequest.

5. Alteration or withdrawal of bids:

Bidders may alter or withdraw their tenders by written notification prior to the deadline for submission of the bid document. No bid may be altered after this deadline. Withdrawals must be unconditional and will end all participation in the tender procedure. Any such notification of alteration or withdrawal must be prepared and submitted in writing before the deadline. The outer envelope must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate. No bid may be withdrawn in the interval between the deadline for submission and bid opening of bids and the expiry of the tender validity period. Any correction of information must be clear and is to be confirmed by signature, specifying the date.

6. Error in Calculation:

Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation. Errors will be corrected by the evaluation committee as follows:

 Where there is a discrepancy between amounts in figures and in words, the amount in words will be the considered amounts.

 Where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will be the price considered.

 Amounts corrected in this way will be binding on the bidder. If the bidder does not accept them, its bid will be rejected. For the submission of offers, the annexed forms must be filled out, with names, date and signature, stamp submitted in time by the applicants.

7. General terms of contract

 The execution of works must be per the technical specifications of this tender document and must respect the norms and standards valid in Nepal. If national standards do not exist, relevant international standards or rules will apply.

 WHH will assign a representative to follow and supervise continuously the works. The remarks of WHH must be considered.

 Every modification of the contractual works or the time schedule must be confirmed in writing, in the form of contract annexes, amendments or modifications. Verbal arrangements are not valid unless accompanied by writing.

 The contractual time schedule must be followed. Occasional rain, bad weather, holidays etc. must be considered when the Contractor sets up his time schedule.

The same applies to technical problems with the equipment. Such factors will not be accepted as reasons for delay.

 The Contractor will respect the rules of security on site. He will be fully liable in case of accidents, damages etc. to his staff, workers and/or thirds parties. At night, the site must be protected as well.

8. Works Information

The work information inclusive of the description of the works are mentioned in the Terms of Reference

Annex 1

9. The financial offer should include: The competitor’s financial offers must be submitted in a separate file.

10. Duration of Contract: The estimated duration of the contract proposed by WHH shall be for a period of 1 year. If a potential competitor comes to a different duration as per its estimation, this should be indicated in the offer.

11. Prices

All offered prices in the said price offer must be indicated in the Nepalese currency only. Quotations stated in other currencies will not be considered during the awarding process.

12. Ordering Party

[Deutsce Welthungerhilfe e.V., Nepal]

13. Documents:

Following documents must be submitted as part of the application via online platform:

 Financial offer as indicated in the Article 9 and technical offer

 Detailed work plan/calendar

 List of all tools and equipment required

 List of staff and qualifications/Curriculum Vitae

 Valid Tax Clearance certificate for 2080/81

 Business/company and all relevant document issued by the government of Nepal.

 Company profile and license/permit

 List of reference or letter of recommendation of similar works for the past one to two years. With valid email address, mobile numbers etc.

 WHH Supplier Declaration Form Annex 2

14. Payment Conditions

The payment conditions are in full explained in the Terms of Reference of Annex 1 of this document. Otherwise, where not in confrontation or contradiction to the said “Conditions of Contract”, about it, the stipulated contract is subject of involvement of the “Welthungerhilfe Terms and Conditions for International Procurement of Goods, Works and Services”. For more information, the said document can be found at the following web link: www.welthungerhilfe.de/fileadmin/user_upload/Ueber_uns/Tender/Terms_and_Conditions_International_Procurement.pdfwww.welthungerhilfe.de/en/tenders.html

15. Selection Criteria

Welthungerhilfe will prioritize the quotations as follows:

 The tender document must contain Valid Company Registration, VAT Registration and Latest Tax Clearance Certificate of 2080/81 (or at least tax extension filing for period of 2080/81) to be considered as eligible for further scoring and selection process.

 Other selection processes are mentioned in Annex 1 ToR.

16. Offer Conditions

The offer must be valid 90 days at minimum.

Quotations must be submitted through the EU-supply portal only not later than 2 Dec 2024, 5:00 PM Nepal

Time

EU-Supply RTF #: [380234]

Tender for the [Groundwater Monitoring and Recharge Project in palika of Siraha District of Nepal]

Ref. #: [380234] [Sanepa, Lalitpur, Nepal]

Late submission will not be allowed. To maintain the overall transparency and accountability, all inquiries, in general, are to be submitted through the EU-supply portal only! This tender invitation is valid without signature!

Annexes:

 Terms of Reference

 WHH Supplier Declaration Form

PR-SBL-M-2024-528